Terms of Service

1. About Summerly

Summerly (“we,” “us,” “our”) is a summer camp directory serving families in the Greater Nashville and Williamson County, Tennessee area. By accessing or using summerly.camp (the “Service”), you agree to these Terms of Service (“Terms”). If you do not agree, please do not use the Service.

2. Eligibility

You must be at least 18 years old to create an account. By creating an account you represent that you are 18 or older and have the legal capacity to enter into these Terms.

3. Accounts

You are responsible for keeping your account credentials confidential. Notify us immediately at camps@summerly.camp if you suspect unauthorized access. We reserve the right to suspend or terminate accounts that violate these Terms.

4. Free Account

Summerly is free to use. Creating an account unlocks all features including camp saving, calendar sync, PDF export, shareable links, unlimited kid profiles, and more. No payment is required.

5. Accuracy of Camp Information

Camp listings, dates, prices, and availability are sourced from publicly available information and provider websites. Summerly makes no warranty that this information is current, complete, or accurate. Always verify details directly with the camp provider before registering your child. Summerly is not responsible for any errors, omissions, or changes made by camp providers.

6. User-Submitted Content

If you submit a camp listing or other content, you grant Summerly a non-exclusive, royalty-free license to display, edit, and distribute that content as part of the Service. You represent that you have the right to submit such content and that it does not infringe any third-party rights. We reserve the right to remove any content at our sole discretion.

7. Prohibited Conduct

You agree not to:

• Scrape, crawl, or otherwise harvest data from the Service without our written permission.
• Use the Service for any unlawful purpose or in violation of any applicable law.
• Impersonate any person or entity or misrepresent your affiliation.
• Attempt to gain unauthorized access to any part of the Service.
• Interfere with or disrupt the integrity or performance of the Service.

8. Intellectual Property

The Summerly name, logo, and all original content on the Service are owned by Summerly and protected by applicable intellectual property laws. You may not reproduce, distribute, or create derivative works without our express written permission.

9. Privacy

Your use of the Service is also governed by our Privacy Policy, which is incorporated into these Terms by reference. We collect only the information necessary to provide the Service and do not sell your personal data to third parties.

10. Operator Data Ownership & Portability

If you are a camp operator who uses Summerly's registration tools, the camper, guardian, emergency-contact, medical, and registration records collected for your camps (“Operator Data”) belong to you. Summerly stores and processes Operator Data on your behalf to run the Service; we do not sell it and do not use it to market competing camps to your families.

• Export anytime. You can export a current roster — including camper, guardian, emergency contact, allergy/medical fields, and waiver-acceptance records — to CSV from your dashboard at any time, with no fee and no notice required.
• Full archive on request. On request we will provide a complete machine-readable export of your Operator Data, including historical registrations and the waiver text, version, and timestamp each guardian accepted.
• Leaving is not a trap. If you stop using Summerly, we will provide a final export of your Operator Data and, on your written request, delete it (subject to any records we are legally required to retain). Your data is never held hostage to keep you on the platform.

11. Registration Payments, Refunds & Cancellations

This section applies when you register and pay for a camp session directly through Summerly — sessions that show a Register button and a price. Most listings instead link out to the camp's own registration site; those sign-ups are governed entirely by that camp's terms, not this section.

• The camp operator provides the program. Summerly is not the camp. The operator runs the program and is responsible for its content, staffing, safety, and delivery. Summerly processes your payment on the operator's behalf and passes the funds to them, less our platform fee.
• Card processing is itemized. A card-processing charge is added as its own line at checkout and shown to you before you pay.
• Each camp sets its own refund policy. Cancellation deadlines, partial refunds, and credits are set by the operator, not by Summerly, and we do not guarantee any particular outcome. If a listing doesn't state the policy, ask the camp before you pay.
• Requesting a refund. Contact the camp directly. You can also email us at camps@summerly.camp and we will pass the request to the operator.
• How refunds are issued. Approved refunds return to the card you paid with. A full refund returns everything you paid, including the card-processing charge, and releases the seat — which may then be offered to the next family on the waitlist. A partial refund reduces what you paid and keeps your child enrolled. Banks typically post card refunds within 5–10 business days.
• Seat holds expire. Starting a checkout holds the seat for a limited time. If payment isn't completed in that window the hold lapses and the seat returns to general availability. If you are promoted from a waitlist, you get a limited window to claim and pay before the seat passes on.
• Disputes and chargebacks. If you think a charge is wrong, contact us or the camp first — this is almost always faster than a bank dispute. Filing a chargeback without first attempting to resolve the issue may result in suspension of your account.
• Operator obligations. If you are an operator using Summerly to take registrations, you agree to publish and honor a cancellation policy, to respond to refund requests promptly, and that refunds you approve are funded from your proceeds. You are responsible for delivering the program you sold.

12. Disclaimer of Warranties

THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS.

13. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, SUMMERLY SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES ARISING FROM YOUR USE OF (OR INABILITY TO USE) THE SERVICE, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. OUR TOTAL LIABILITY FOR ANY CLAIM SHALL NOT EXCEED THE AMOUNT YOU PAID TO US IN THE 12 MONTHS PRECEDING THE CLAIM.

14. Termination

We may suspend or terminate your access to the Service at any time, with or without cause, with or without notice. You may delete your account at any time by contacting us at camps@summerly.camp.

15. Governing Law

These Terms are governed by the laws of the State of Tennessee, without regard to its conflict-of-law provisions. Any disputes arising under these Terms shall be resolved in the state or federal courts located in Williamson County, Tennessee.

16. Changes to These Terms

We may update these Terms from time to time. We will notify registered users of material changes by email or by posting a notice on the Service. Continued use of the Service after changes take effect constitutes your acceptance of the revised Terms.

17. Contact

Questions about these Terms? Email us at camps@summerly.camp.