Privacy Policy

Summerly (“we,” “us,” “our”) operates summerly.camp, a directory and planning tool for summer camps in the Greater Nashville area, and a registration and payment service that some camps use to take bookings. This policy covers summerly.camp, our emails, and the calendar feeds and shared links we generate.

When you book a camp through Summerly, the camp also receives your registration and uses it under its own privacy practices. Camps that only link out to their own websites receive nothing from us about you.

Information you give us

• Account: your name, email address and password (stored only as a secure hash by our authentication provider), and whether you signed up as a parent or a camp operator.
• Family profile: your children's first names, birthdates or ages, grades and interests; your home address, which we convert to map coordinates to show distances; vacation dates; the camps and sessions you save or plan; and, if you choose to save them for faster registration, your household's guardian, emergency contact, physician and insurance details.
• Camp registrations (only when you register through Summerly): your child's name, age and grade; your name, email and phone; emergency contacts; and whatever health and care information the camp asks for — allergies and their severity, medications, dietary needs, physician and insurance details, and documents you upload. We also record your acceptance of the camp's waiver or release forms: the text you agreed to, when, and the IP address it came from.
• Payments: card payments are handled by Stripe. We never see or store your card number; we receive a payment reference and the amount.
• Things you send us: reviews, camp submissions, corrections and flags, listing claims, and messages to us.
• Camp operators: business and contact details, listing content, and the acceptance record of our Operator Agreement. Stripe collects the identity and bank details needed to pay you; we see only whether verification is complete.

Information from camps

A camp that takes bookings through Summerly may upload its roster from earlier seasons. That roster can include your family's details from when you booked the camp directly. We use it to recognise returning families (which lowers the fee the camp pays us) and to show the camp its history in one place. It is visible only to that camp and to us, and the camp can delete it.

Information collected automatically

• Usage and device data: pages viewed, searches, clicks (including clicks through to camps' own registration pages), browser and device type, approximate location from your IP address, and referring website.
• Cookies and similar technologies — described in section 5.
• Error reports: when something breaks, a technical report of the error is sent to our error-monitoring provider. Email addresses are removed from these reports before they leave our servers.

• To run Summerly: search, recommendations by age and interest, distances, your planner and calendar.
• To process registrations and payments, including deposits, balance payments, refunds under the camp's cancellation policy, waitlists, and payment disputes.
• To email you. Service emails — account confirmation, password resets, booking confirmations, receipts, refunds, balance reminders and waitlist offers — are part of using the service. Other emails — registration-opening and open-seat alerts for camps you saved, reminders, a planning digest, seasonal guides, getting-started tips and requests to review a camp you attended — can be turned off with the unsubscribe link in each one or in your profile.
• To work out who introduced a family to a camp. Camps pay us a lower fee for families they bring themselves than for families who found them on Summerly, so we record whether you arrived through a camp's own link. This never changes the price you pay.
• To measure and improve the site, and to measure whether our own advertising works.
• To keep Summerly secure, prevent fraud and abuse, and fix problems.
• To comply with the law, including tax and payment record-keeping.

We do not use your children's information, or any health information, for advertising, analytics or personalising ads.

• The camp you register with receives your registration — including your child's health and care information and your waiver acceptance — so it can run the program and keep your child safe. The camp is responsible for how it uses that information.
• Camps, in aggregate: camps see how many people viewed, saved or clicked their listings. They do not see who you are unless you register or contact them.
• People you choose to share with: if you create a shareable plan link or calendar feed, anyone with that link can see the plan it shows, including your children's first names. You can reset your calendar feed link from the planner; email us to switch off a shared plan link.
• Families you connect with as friends: if you accept a friend's invite link, or someone accepts yours, you're connected both ways. Each of you chooses, child by child, whether to share nothing, booked camps, or booked camps and the ones you're considering. A connected family sees only your first name, each shared child's first name and emoji, and the camp and week. Never times, addresses, ages, schools or health information. Nothing is shared until you turn it on, other families can't search for you, and either family can remove the connection at any time, which ends sharing both ways immediately.
• Service providers who process data for us under contract:
  • Supabase — database, file storage and sign-in
  • Vercel — hosting, plus privacy-friendly page analytics and performance monitoring
  • Stripe — payments, refunds and payouts to camps
  • Resend — sending email
  • Sentry — error monitoring
  • Google — Analytics and Ads measurement (see section 5)
  • OpenStreetMap — turning your home address into map coordinates, and map images (your address, or your IP address for map images, is sent with the request)
• For legal reasons: when required by law, to respond to valid legal process, or to protect the safety of a child or anyone else.
• If Summerly changes hands: in a merger or sale, your information would transfer under this policy, and we would tell you before it is used differently.

We do not sell personal information, and we do not share it with anyone for their own marketing.

Your controls: you can block or delete cookies in your browser (you will need essential cookies to stay signed in). Install Google's Analytics opt-out add-on, and manage ad personalisation at My Ad Center. Summerly does not currently respond to browser “Do Not Track” signals.

Summerly is for parents, guardians and camp staff. Accounts are for adults 18 and older, and we do not knowingly collect personal information directly from children under 13. If you believe a child has given us information, email camps@summerly.camp and we will delete it.

The information about children on Summerly is provided by their parent or guardian, or by the camp from its own records. We use it only to plan and book camp for that family and to let the camp run its program. It is never used for advertising. A parent can review, correct or delete their child's profile at any time, and can ask us to delete registration information subject to section 8.

Allergy, medication, physician, insurance and similar details are collected only when a camp asks for them, only to register your child, and are shown only to that camp and to the small number of Summerly staff who support it. Summerly is not a healthcare provider and is not covered by HIPAA, but we treat this information as sensitive: it is encrypted in transit and at rest, access is restricted, it is never sent to analytics or advertising tools, and our error reporting is set up to leave it out.

Please give camps accurate, current health information. We do not review it, and the camp relies on it to care for your child.

• Your account, family profile and plans: until you delete your account.
• Registration and payment records: these are also the camp's enrolment records and our financial records, so they are kept after the session and after an account is deleted — for as long as the camp needs them and for at least seven years for tax and payment purposes. Health information on a registration (allergies, medications, diet, physician and insurance details) is deleted automatically 12 months after the session ends, and on request sooner once the camp no longer needs it.
• Rosters a camp uploads: until the camp deletes them or stops using Summerly.
• Email preferences: if you unsubscribe, we keep your address on a do-not-email list so we can honour it.
• Logs and error reports: kept by our providers for their standard periods, typically 30–90 days.

• See and correct your information on your profile page, or ask us for a copy of everything we hold about you.
• Delete your account yourself from your account settings. If you have camp registrations, email us instead: we delete what we can and explain what the law or the camp requires us to keep.
• Stop emails other than service emails with the unsubscribe link in each one.
• Control cookies as described in section 5.

Email camps@summerly.camp for any of these. We respond within 30 days and will not treat you differently for asking. Depending on where you live you may have further rights under local law; we will honour them.

Summerly is served only over HTTPS. Data is encrypted at rest by our database provider; passwords are stored as hashes; database access is restricted by account; and card details never reach our servers. No system is perfectly secure. If a breach affects your personal information, we will notify you as the law requires.

Summerly is run from the United States and our providers store and process data in the United States.

When you register through Summerly, you buy from the camp — its name appears on your card statement — and Summerly collects the payment for it through Stripe and passes the camp its share. A Summerly service fee (3.5% + 30¢) is shown at checkout before you pay. See our Terms of Service for how payments, refunds and cancellations work.

If we change this policy, we will update the effective date. If a change is significant — for example, a new use of your children's or health information — we will email account holders before it takes effect.

Questions or requests: camps@summerly.camp.